About the Institute
The Human Resources Generalist is responsible for the day-to-day coordination of all human resources responsibilities, including recruiting, compensation management, benefit administration, training and development, employee relations, performance management, and all administrative functions associated with these disciplines.
The individual in this position will report to the interim executive director. He/she/they will work with senior leadership to manage and build the human resources function into one that supports staff productivity and the culture. This is a part-time role for up to thirty (30) hours flexible each week.
- Maintains personnel files and record keeping reports.
- Reviews, updates, and collects data about job duties for the preparation and update of job descriptions.
- Communicates changes of personal information, benefits, salary to payroll and benefit providers.
- Manages employment and salary verification requests; social security, public assistance, internal revenue service, and garnishments.
- Administers and tracks companywide attendance.
Employment & Recruiting
- Facilitates the entire recruiting, interviewing, and selection process.
- Checks references and extends written offers of employment to qualified candidates.
- Conducts new hire orientation to include review of company policies, personnel forms, pay process.
- Conducts employee separation process to include cancellation of benefits, employee communication/paperwork, vacation calculation, exit interview.
- Administers all benefit programs, including but not limited to medical, dental, disability, HAS, HRA, FSA, 401(k), and worker’s compensation.
- Assists with annual review/renewal of all benefit plans. Assists staff in understanding benefits, resolves any discrepancies, claims resolution, and provides clarification on policies and procedures.
- Processes invoices for payment; reconciles benefit invoices with payroll reports to ensure proper deductions.
- Assists with all leave requests.
Training & Development
- Assists with all training and development programs that will develop and strengthen employee skills, support wellness, enhance productivity and quality of work, and build loyalty to the organization.
- Assists with the resolution of personnel problems/issues that arise and communicates personnel matters with the senior leadership as necessary.
- All other duties as assigned by interim executive director and senior leadership.
- Attends staff meetings and training sessions.
- Complies with proper paperwork procedures, prompt follow-up communications, and departmental policies.
Requirements & Qualifications
- 3+ years of HR experience with an interest in growing.
- Bachelor’s degree or equivalent years of experience.
- Demonstrated interpersonal, presentation, and organizational skills.
- The ability to handle multiple projects/tasks, prioritize work, and meet deadlines.
- Demonstrated effectiveness in written and verbal communication.
- Proficiency with MS Office and HRIS systems.
- Ability to be flexible, self-directed, motivated, and able to interact with employees at all levels.
- Capable of compiling and analyzing data to guide strategic planning.
To perform this job successfully, an individual must be able to perform each essential function in a satisfactory manner. The employee is required to sit, stand, walk, use hands to type, operate a computer, reach with hands and arms; talk. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please email resume and cover letter to email@example.com with the title “Human Resources Generalist” in the subject line. Please, no phone calls. The Institute does not retain external search firms. No solicitation calls will be entertained.
The Edward M. Kennedy Institute for the United States Senate is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.