About the Institute
The Development Coordinator is a key member of the Development team. This individual is responsible for the management of the Institute’s donor database, ensuring data integrity, maintaining standards and protocols, and maintaining all gift records in an accurate and timely fashion for all prospects and donors.
SUMMARY: The Development Coordinator is a key member of the Development team. This individual is responsible for the management of the Institute’s donor database, ensuring data integrity, maintaining standards and protocols, and maintaining all gift records in an accurate and timely fashion for all prospects and donors. The Coordinator manages the suite of acknowledgment letters and ensures timely receipting of all gifts as well as invoicing. The Coordinator supports the membership program by maintaining membership files, sending membership materials and staffing the membership table. The Coordinator ensures all financial records reconciles to the records of the Institute’s accounting and finance departments. The Coordinator provides general administrative support to the Chief Development Officer and the department.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Responsible for recording all philanthropic gifts received by the institute in a timely fashion including membership contributions, outright gifts of cash, stock, appreciated securities, pledges, sponsorships, and in-kind contributions
- Responsible for preparing and disseminating in a timely fashion accurate gift acknowledgment letters, tax receipts, and invoices
- Responsible for preparing, tracking and sending pledge payment reminders in a timely manner
- Responsible for the overall integrity of all donor data, including maintaining the data entry standards, providing baseline training of new staff, data clean-up, accurate and consistent data recording and retrieval, and accurate donor record maintenance/reporting
- Creates and maintains bios of prospects and other constituents
- Updates membership reports on a monthly basis for Friends, 1787 Society, Kennedy Staff Club, Senate Circle and new membership categories that may be developed
- Supports the membership program by maintaining membership files, responding to membership inquiries, fulfilling new and renewed memberships by mailing member cards and materials, staffs the membership table at events and programs
- Create, run and maintain weekly and monthly reports
- Regularly reconcile donations, pledges and financial records with Accounting and Finance office
- Assists with the planning, coordinating and executing of special fundraising events at the EMK Institute and other venues, including but not limited to, event communication, preparing and creating event invitations, tracking RSVPs and table assignments, and coordinating payment to the EMK Institute and from EMK to vendors in a timely fashion
- Assist with the scheduling and production of the direct mail and e-solicitation campaigns, coordinates with marketing team and/or vendors, manages and segments mailing lists, and inputs and extracts all donor and constituent data in Little Green Light for reporting purposes
- Perform a variety of miscellaneous clerical and administrative duties. Opens, sorts and distributes department mail; inventories supplies and replaces as necessary; files all correspondence generated by the Development Team
- Represents the Institute in a variety of political, educational and cultural settings Support and perform special projects and other duties as assigned by the Chief Development Officer
- May be required to work evenings and weekends
- Expected to participate in Institutional events
- Performs other duties as assigned
- Strong interpersonal and communication skills (written and verbal) with internal and external audiences.
- Strong organizational and time management skills; must be able to meet deadlines
- Excellent organizational, planning, and tracking skills, plus attention to detail, particularly in written communications
- Ability to multi-task in a fast-paced environment with changing priorities and limited resources
- Ability to handle confidential and proprietary information with discretion
- Familiarity with Apple computers preferred
- Familiarity with Microsoft Office software package required
- Experience with donor databases, ideally Little Green Light (LGL), the current platform used at the Institute, or another fundraising platform.
- Working knowledge with email and marketing platforms such as MailChimp and Constant Contact a plus
- Ability to effectively present information and communicate with an excellent telephone presence
- Ability to create and maintain good working relationships with a variety of diverse internal and external team members
- Strong commitment to teamwork
- Must be able to pass a background check
EDUCATION: Bachelor’s degree preferred or equivalent record of professional achievement and qualifications with a demonstrated track record of success.
EXPERIENCE: The incumbent will have prior experience working in a development shop maintaining gift records and a working with a donor database. This position requires the individual to exercise a high level of tact and discretion with both internal and external constituencies as well as the ability to work well collaboratively in a team environment.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
Certificates, Licenses, Registrations A valid driver’s license a plus
Please email resume and cover letter to email@example.com, with the title “Development Coordinator” in the subject line. Please, no phone calls. The Institute does not retain external search firms. No solicitation calls will be entertained.
The Edward M. Kennedy Institute for the United States Senate is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.